Non Verbal communication

What is Communication?
Communication is the exchange of information, sharing of ideas, expression of emotions, and sending and receiving of messages. It's a verbal or nonverbal way of relating to another, a representation of who we are as human beings, and a reflection of feelings and thoughts through words, attitude, facial expressions, tone of voice, and/or body language
Nonverbal Communication
Nonverbal communication is more powerful than words in communication. Learning about nonverbal communication will make you a more powerful sender and receiver of communication. Nonverbal communication includes factors such as facial expression, body language, and movement. Learn more about nonverbal communication. Gestures, posture
Interpersonal Communication Dynamics
Each of us is a radar machine constantly scoping out our environment. Human beings are sensitive to body language, facial expression, posture, movement, tone of voice and more. To effectively communicate, these interpersonal communication dynamics must match your words. Words are distantly useful for people who are scoping out the meaning of a communication.
Without awareness of the whole person, who is doing the communicating, including the factors in interpersonal communication dynamics, you miss much of what is being communicated. At the same time, if you communicate without understanding all of the interpersonal communication dynamics your listener sees and hears, you fail to use powerful aspects of communication.
Your body language, facial expression, posture, movement, and tone of voice can help you emphasize the truth, sincerity, and reliability of your communication. They can also undermine your communication if the words you use are incongruent with the message sent via the interpersonal communication dynamics.
Since communication is shared meaning, your words must send the same message as the other interpersonal communication dynamics. The consistent message ensures effective communication.

Types of Nonverbal Communication

According to experts, a substantial portion of our communication is nonverbal. Every day, we respond to thousands on nonverbal cues and behaviors including postures, facial expression, eye gaze, gestures, and tone of voice. From our handshakes to our hairstyles, nonverbal details reveal who we are and impact how we relate to other people.

Scientific research on nonverbal communication and behavior began with the 1872 publication of Charles Darwin’s The Expression of the Emotions in Man and Animals. Since that time, there has been an abundance of research on the types, effects, and expression of unspoken communication and behavior. While these signals are often so subtle that we are not consciously aware of them, research has identified several different types of nonverbal communication.
1. Facial Expression
Facial expressions are responsible for a huge proportion of nonverbal communication. Consider how much information can be conveyed with a smile or a frown. While nonverbal communication and behavior can vary dramatically between cultures, the facial expressions for happiness, sadness, anger, and fear are similar throughout the world.
2. Gestures
Deliberate movements and signals are an important way to communicate meaning without words. Common gestures include waving, pointing, and using fingers to indicate number amounts. Other gestures are arbitrary and related to culture.
3. Paralinguistics
Paralinguistics refers to vocal communication that is separate from actual language. This includes factors such as tone of voice, loudness, inflection, and pitch. Consider the powerful effect that tone of voice can have on the meaning of a sentence. When said in a strong tone of voice, listeners might interpret approval and enthusiasm. The same words said in a hesitant tone of voice might convey disapproval and a lack of interest.
4. Body Language and Posture
Posture and movement can also convey a great deal on information. Research on body language has grown significantly since the 1970’s, but popular media have focused on the over-interpretation of defensive postures, arm-crossing, and leg-crossing, especially after the publication of Julius Fast’s book Body Language. While these nonverbal behaviors can indicate feelings and attitudes, research suggests that body language is far more subtle and less definitive that previously believed.
5. Proxemics
People often refer to their need for “personal space,” which is also an important type of nonverbal communication. The amount of distance we need and the amount of space we perceive as belonging to us is influenced by a number of factors including social norms, situational factors, personality characteristics, and level of familiarity. For example, the amount of personal space needed when having a casual conversation with another person usually varies between 18 inches to four feet. On the other hand, the personal distance needed when speaking to a crowd of people is around 10 to 12 feet.
6. Eye Gaze
Looking, staring, and blinking can also be important nonverbal behaviors. When people encounter people or things that they like, the rate of blinking increases and pupils dilate. Looking at another person can indicate a range of emotions, including hostility, interest, and attraction.
7. Haptics
Communicating through touch is another important nonverbal behavior. There has been a substantial amount of research on the importance of touch in infancy and early childhood. Harry Harlow’s classic monkey study demonstrated how the deprivation of touch and contact impedes development. Baby monkeys raised by wire mothers experienced permanent deficits in behavior and social interaction.
8. Appearance
Our choice of color, clothing, hairstyles, and other factors affecting appearance are also considered a means of nonverbal communication. Research on color psychology has demonstrated that different colors can invoke different moods. Appearance can also alter physiological reactions, judgment, and interpretations.




Top 10 Nonverbal Communication Tips

Good communication skills can help you in both your personal and professional life. While verbal and written communication skills are important, research has shown that nonverbal behaviors make up a large percentage of our daily interpersonal communication. How can you improve your nonverbal communication skills? The following top ten tips for nonverbal communication can help you learn to read the nonverbal signals of other people and enhance your own ability to communicate effectively.
1. Pay Attention to Nonverbal Signals
People can communicate information in numerous ways; so pay attention to things like eye contact, gestures, posture, body movements, and tone of voice. All of these signals can convey important information that isn't put into words. By paying closer attention to other people's nonverbal behaviors, you will improve your own ability to communicate nonverbally.
2. Look for Incongruent Behaviors
If someone's words do not match their nonverbal behaviors, you should pay careful attention. For example, someone might tell you they are happy while frowning and staring at the ground. Research has shown that when words fail to match up with nonverbal signals, people tend to ignore what has been said and focus instead on nonverbal expressions of moods, thoughts, and emotions.
3. Concentrate on Your Tone of Voice When Speaking
Your tone of voice can convey a wealth of information, ranging from enthusiasm to disinterest to anger. Start noticing how your tone of voice affects how others respond to you and try using tone of voice to emphasize ideas that you want to communicate. For example, if you want to show genuine interest in something, express your enthusiasm by using an animated tone of voice.
4. Use Good Eye Contact
When people fail to look others in the eye, it can seem as if they are evading or trying to hide something. On the other hand, too much eye contact can seem confrontational or intimidating. While eye contact is an important part of communication, it's important to remember that good eye contact does not mean staring fixedly into someone's eyes. How can you tell how much eye contact is correct? Some communication experts recommend intervals of eye contact lasting four to five seconds.
5. Ask Questions About Nonverbal Signals
If you are confused about another person's nonverbal signals, don't be afraid to ask questions. A good idea is to repeat back your interpretation of what has been said and ask for clarification. An example of this might be, "So what you are saying is that..."
6. Use Signals to Make Communication More Effective and Meaningful
Remember that verbal and nonverbal communication work together to convey a message. You can improve your spoken communication by using nonverbal signals and gestures that reinforce and support what you are saying. This can be especially useful when making presentations or when speaking to a large group of people.
7. Look at Signals as a Group
A single gesture can mean any number of things, or maybe even nothing at all. The key to accurately reading nonverbal behavior is to look for groups of signals that reinforce a common point. If you place too much emphasis on just one signal out of many, you might come to an inaccurate conclusion about what a person is trying to communicate.
8. Consider Context
When you are communicating with others, always consider the situation and the context in which the communication occurs. Some situations require more formal behaviors that might be interpreted very differently in any other setting. Consider whether or not nonverbal behaviors are appropriate for the context. If you are trying to improve your own nonverbal communication, concentrate on ways to make your signals match the level of formality necessitated by the situation.
9. Be Aware That Signals Can be Misread
According to some, a firm handshake indicates a strong personality while a weak handshake is taken as a lack of fortitude. This example illustrates an important point about the possibility of misreading nonverbal signals. A limp handshake might actually indicate something else entirely, such as arthritis. Always remember to look for groups of behavior. A person's overall demeanor is far more telling than a single gesture viewed in isolation.
10. Practice, Practice, Practice
Some people just seem to have a knack for using nonverbal communication effectively and correctly interpreting signals from others. These people are often described as being able to "read people." In reality, you can build this skill by paying careful attention to nonverbal behavior and practicing different types of nonverbal communication with others. By noticing nonverbal behavior and practicing your own skills, you can dramatically improve your communication abilities.




Listen With Your Eyes

Is there ever any doubt in your mind as to the mood of a coworker upon their arrival at work? Nonverbal communication is the single most powerful form of communication. More than voice or even words, nonverbal communication cues you in to what is on another person’s mind. The best communicators are sensitive to the power of the emotions and thoughts communicated nonverbally.
Nonverbal communication ranges from facial expression to body language. Gestures, signs, and use of space are also important in nonverbal communication. Multicultural differences in body language, facial expression, use of space, and especially, gestures, are enormous and enormously open to misinterpretation.
To gauge your expertise in interpreting nonverbal communication, take these nonverbal communication interpretation quiz questions from the University of California at Santa Cruz. Each link leads to pictorial quiz questions and explanations.
One of the funniest – yet saddest – nonverbal exchanges I have ever witnessed occurred in the registrar’s office at a major university. A multinational student tried to communicate his problem to an older, white female. He gesticulated constantly waving his hands to punctuate his communication.
He tried to narrow the distance between himself and the university employee who kept backing away to maintain her level of spacial comfort. By the end of the conversation, the student was chasing her the length of the countertop still gesturing with his hands heatedly. The employee told me later that she had been terrified of the student who was merely trying to tell her that he had already paid the bill he had just received from the university.
One study at UCLA indicated that up to 93 percent of communication effectiveness is determined by nonverbal cues. Another study indicated that the impact of a performance was determined 7 percent by the words used, 38 percent by voice quality, and 55 percent by the nonverbal communication.
If you want to mask your feelings or your immediate reaction to information, pay close attention to your nonverbal behavior. You may have your voice and words under control, but your body language including the tiniest facial expressions and movement can give your true thoughts and feelings away. Especially to a skilled reader of nonverbal cues, most of us are really open books.
Here are several tips for improving your reading of nonverbal information. No matter your position at work, improving your skill in interpreting nonverbal communication will add to your ability to share meaning with another person.
Shared meaning is my definition of communication. Correct interpretation of nonverbal communication will add depth to your ability to communicate.


Tips for Understanding Nonverbal Communication
• Recognize that people communicate on many levels. Watch their facial expressions, eye contact, posture, hand and feet movements, body movement and placement, and appearance and passage as they walk toward you. Every gesture is communicating something if you listen with your eyes. Become accustomed to watching nonverbal communication and your ability to read nonverbal communication will grow with practice.
• If a person’s words say one thing and their nonverbal communication says another, you are wont to listen to the nonverbal communication – and that is usually the correct decision.

• Assess job candidates based on their nonverbal communication. You can read volumes from how the applicant sits in the lobby. The nonverbal communication during an interview should also elucidate the candidate’s skills, strengths, weaknesses, and concerns for you.

• Probe nonverbal communication during an investigation or other situation in which you need facts and believable statements. Again, the nonverbal may reveal more than the person’s spoken words.

• When leading a meeting or speaking to a group, recognize that nonverbal cues can tell you:
--when you’ve talked long enough,
--when someone else wants to speak, and
--the mood of the crowd and their reaction to your remarks.
Listen to them and you’ll be a better leader and speaker.
Understanding nonverbal communication improves with practice. The first step in practice is to recognize the power of nonverbal communication. I’m sure you’ve had gut feelings that what a person said to you was untrue. Listen to your gut. Along with your life experiences, training, beliefs and all that make up your past, it’s your inner expert on nonverbal communication.
Suggested Reading About Nonverbal Communication
Why "Blink" Matters: The Power of First ImpressionsBelieve What You See: How to Use Nonverbal Communication in HiringProvide Feedback That Has an Impact
Suggested Reading About Nonverbal Communication
Communication Success Tips: Interpersonal Communication DynamicsInspirational Quotes for Business and Work: Nonverbal CommunicationHow To Receive Feedback With Grace and Dignity
Suggested Reading About Nonverbal Communication
How to Make Your Messages MemorableHow to Hold a Difficult ConversationInterpersonal Communication Dynamics
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Believe What You See
How to Use Nonverbal Communication in Hiring
Have you ever made up your mind about a job candidate based on the way he sat in your lobby? Did you confirm that opinion when he walked across the room and shook your hand? Awareness of nonverbal communication and the messages job searchers send does influence your evaluation of job candidates – and it should. Aside from protected characteristics such as gender, race and weight, you can learn a lot about your prospective employee from their nonverbal communication.
You’ll want to watch for nonverbal signals that tell you about the person’s attitude, outlook, interests, and approach. They speak louder than the verbal communication during the interview process. The nonverbal communication helps you confidently assess each candidate’s credentials with regard to the:
• skills necessary to do the job,
• behavioral characteristics you have identified as necessary for success in the job, and
• culture and environment of your organization.
These are examples of nonverbal communication you need to pay attention to and “hear.” You can believe what you see; first impressions matter.
First Impressions
The first few minutes in any interview setting are so important that almost nothing else matters. You take a look at the candidate and note all of the nonverbal messages she is communicating. You form impressions from the candidate’s posture, hand shake, outfit and accessories, space usage, attentiveness, eye contact, and facial expressions. And, then you listen to what she has to say in response to your questions.
The most important thing in communication is hearing what isn't said.” --Peter F. Drucker
Posture and Space Usage
Is your candidate sitting comfortably yet upright, but not stiffly, in his chair? Does he walk with a self-assured ease? He’s likely confident and comfortable with himself. Slouchy posture speaks loudly about sloppy work and low self-esteem. Posture that enables an individual to take up the appropriate amount of space in the room tells you that the applicant is secure in his abilities. Sloppy posture gives the impression of low energy and carelessness. Pay attention.
Hand Shake
Notice whether your candidate has a firm, dry, solid hand shake. Again, a confident, comfortable person uses the hand shake as a positive nonverbal interaction. The hand shake should assure you of the candidate’s desire for a positive first interaction and impression. A limp hand shake signals low confidence and low self-esteem. An excessively strong hand shake may tell you the person is overly aggressive or trying to steamroll you.
Clothing and Accessories
No matter how informal your work environment, a professional job candidate needs to wear a suit to her first meeting. The selected outfit tells you how well the candidate will interact with and be perceived by customers. The chosen accessories either telegraph professionalism – or they don’t. A brief case, a leather portfolio, a nice pen, leather purse and shined shoes present a solid, professional appearance. They tell you the candidate cared enough to want to make a good first impression.
Makeup, perfume, and jewelry, worn tastefully, can add to your perception of their professionalism. Dirty fingernails or scuffed shoes tell you the person is careless, too hurried, or unaware of the impression they have on others. Not good.
Alternatively, if the candidate attempted to look polished and professional for the interview – and doesn’t – this is likely as good as it gets. Decide what works for your organization, and make your best selection. The candidate’s chosen clothing and accessories are a form of powerful nonverbal communication. Listen when hiring.
Find out more about attentiveness, eye contact, body language and facial expressions.
Attentiveness, eye contact, body language and facial expressions are nonverbal communications that can tell you much about the candidates you consider hiring.
Attentiveness and Eye Contact
Watch the listening and interactive behavior of your candidate. He should act as if he is engaged by leaning slightly forward in his chair to close some of the distance between himself and the interviewer. You want to hire a candidate who can comfortably put his portfolio on your desk to take notes, yet not take up too much of your space. You want an employee who can maintain comfortable eye contact without staring or forced attentiveness.
If the candidate spends the interview with his eyes moving all over the room, rarely looking at you, this can signal a lack of confidence – or worse – he doesn’t care. Long, forced eye contact can indicate an overly aggressive person who does not care about your comfort. And, if he doesn’t care about your comfort during the interview, that behavior won’t get better when you hire him.
Listen also to the candidate’s responses to your questions. Did he hear your question? Did he answer succinctly and share stories, or ramble incessantly off topic? The former tells you he prepared for the interview and has success stories to share. The latter signals unprepared, ill-at-ease, or that he didn’t care enough to pay attention.
Facial Expressions and Body Language
”What you do speaks so loud that I cannot hear what you say,” said Ralph Waldo Emerson in one of my favorite quotations. And, nothing is as communicative as the facial expressions and body language of your candidates. Whole books have been written interpreting facial expressions and body language. The key to listening to their nonverbal communication is whether their facial expressions and body language match the words spoken.
Facial expressions that fail to match the words spoken can indicate serious discomfort or lying – neither desirable behaviors in a candidate. A candidate that never makes eye contact and talks to a spot over your shoulder is uncomfortable and demonstrating a lack of confidence. You want to hire an employee whose facial expressions are consistent with and punctuate her words.
Body language speaks loudly, too. Is the candidate leaning back in his seat with his legs crossed at the knee? He’s too relaxed for an interview setting. Has he taken over your whole desk with his arms and accessories? He’s overly aggressive. Does he lean back with his hands crossed behind his head? This is aggressive interview behavior in the extreme. Don’t expect less aggressive behavior if you hire him.
If the candidate makes a statement and looks away from you or appears nervous, she’s probably not telling the truth. If she stares into your eyes as she tells her story, she may be fabricating. If she taps her pen constantly, twists her jewelry at the end of every sentence, strokes her hair every few minutes, she is sending all sorts of messages about her discomfort – with the interview setting or with her skills and abilities in general? It’s hard to tell. Listen to what they are not saying.
Conclusion
Interviewing and hiring people who will be great employees who fit well in your organization is a challenge. Listening to the nonverbal communication of your candidates can tell you as much about the candidates as their spoken words, their references, and their experience. Nonverbal communication matters.
Interested in the advice we give candidates for your jobs? Take a look at The Interview Advantage: How to Use Nonverbal Communication to Impress. “When interviewing for employment you might think that if you're the candidate with the best answers to the interview questions, you'll get the job. In fact that isn't typically the case.”
Interested in why nonverbal communication is so important when hiring?

SIX WAYS TO IMPROVE YOUR NONVERBAL COMMUNICATIONS
By Vicki Ritts, St. Louis Community College at Florissant Valley
and James R. Stein, Southern Illinois University, Edwardsville. Reprinted by permission.

It is not only what you say in the classroom that is important, but it's how you say it that can make the difference to students. Nonverbal messages are an essential component of communication in the teaching process.
Teachers should be aware of nonverbal behavior in the classroom for three major reasons:
• An awareness of nonverbal behavior will allow you to become better receivers of students' messages.
• You will become a better sender of signals that reinforce learning.
• This mode of communication increases the degree of the perceived psychological closeness between teacher and student.
Some major areas of nonverbal behaviors to explore are:
• Eye contact
• Facial expressions
• Gestures
• Posture and body orientation
• Proximity
• Paralinguistics
• Humor
Eye contact:
Eye contact, an important channel of interpersonal communication, helps regulate the flow of communication. And it signals interest in others. Furthermore, eye contact with audiences increases the speaker's credibility. Teachers who make eye contact open the flow of communication and convey interest, concern, warmth and credibility.
Facial expressions:
Smiling is a powerful cue that transmits:
• Happiness
• Friendliness
• Warmth
• Liking
• Affiliation
Thus, if you smile frequently you will be perceived as more likable, friendly, warm and approachable. Smiling is often contagious and students will react favorably and learn more.
Gestures:
If you fail to gesture while speaking, you may be perceived as boring, stiff and unanimated. A lively and animated teaching style captures students' attention, makes the material more interesting, facilitates learning and provides a bit of entertainment. Head nods, a form of gestures, communicate positive reinforcement to students and indicate that you are listening.
Posture and body orientation:
You communicate numerous messages by the way you walk, talk, stand and sit. Standing erect, but not rigid, and leaning slightly forward communicates to students that you are approachable, receptive and friendly. Furthermore, interpersonal closeness results when you and your students face each other. Speaking with your back turned or looking at the floor or ceiling should be avoided; it communicates disinterest to your class.
Proximity:
Cultural norms dictate a comfortable distance for interaction with students. You should look for signals of discomfort caused by invading students' space. Some of these are:
• Rocking
• Leg swinging
• Tapping
• Gaze aversion
Typically, in large college classes space invasion is not a problem. In fact, there is usually too much distance. To counteract this, move around the classroom to increase interaction with your students. Increasing proximity enables you to make better eye contact and increases the opportunities for students to speak.
Paralinguistics:
This facet of nonverbal communication includes such vocal elements as:
• Tone
• Pitch
• Rhythm
• Timbre
• Loudness
• Inflection
For maximum teaching effectiveness, learn to vary these six elements of your voice. One of the major criticisms is of instructors who speak in a monotone. Listeners perceive these instructors as boring and dull. Students report that they learn less and lose interest more quickly when listening to teachers who have not learned to modulate their voices.
Humor:
Humor is often overlooked as a teaching tool, and it is too often not encouraged in college classrooms. Laughter releases stress and tension for both instructor and student. You should develop the ability to laugh at yourself and encourage students to do the same. It fosters a friendly classroom environment that facilitates learning. (Lou Holtz wrote that when his players felt successful he always observed the presence of good humor in the locker room.)
Obviously, adequate knowledge of the subject matter is crucial to your success; however, it's not the only crucial element. Creating a climate that facilitates learning and retention demands good nonverbal and verbal skills. To improve your nonverbal skills, record your speaking on video tape. Then ask a colleague in communications to suggest refinements.

Verbal Communication

Verbal communication

Why is verbal communication important to business?
Verbal communication is at the core of what most of us do - whether you’re building a business,
leading change, dealing with difficult situations, revitalising a team, coping constructively with
complaints or creating an exceptional customer service climate.
The essential actions taken by managers and staff happen almost entirely through verbal
communication. It sets the emotional tone and builds relationships that ultimately determine the
performance culture of the workplace.
If verbal communication is not effective, coordination breaks down, relationships suffer, mistakes
multiply and productivity plummets.

How can verbal communication impact your business capabilities?
Building verbal communication skills is a basic business necessity considering the essence of a
manager’s work is mostly verbal. There are capabilities that can assist a manager to diagnose:
y What happens in my communication with others?
y What kinds of conversations do I have?
y How can I have more frank, open interchanges?
y What new verbal communication skills do I need?

5 Conversational Capabilities

1. Observation: Accurately observing what’s going on in your verbal communication with others,
to enhance your ability to use different tools and strategies to improve outcomes.
2. Connecting: Relationship-building to help you understand and connect with others, maintain
constructive, open and creative relationships and resolve conflict, complaints and differences of
opinion.
3. Self-Awareness: Knowing your perceptions, beliefs, triggers and behaviours, and being
aware of how you apply this self-knowledge in terms of the impact your thoughts, feelings and
behaviours have on others, and whether they achieve good outcomes?
4. Mental Modelling: How alert you are to your own beliefs and world views and how they affect
your conversations. It also means being able to find out about other’s mental models and
‘reframing’ or reinventing when you find they no longer serve you very well.
5. Balancing: Involves both saying what you have to say (ie. stating your position clearly) and
being equally able to really listen openly to what others are saying – and inviting them to say it.
Balancing can help create more constructive conversational climates, reduce defensiveness
and increase openness and creativity.

Types of verbal communication
Understanding these different modes of group discussion and their protocols provides a powerful
verbal communication coaching tool.
1. Debate is what we see most of in conventional conversation: ‘I put up my point of view, you put up yours - and we try to knock each other out’. This is an inappropriate style if what you want
is meaningful interaction. Constructive communication is productive dialogue and skillful
discussions where new insights can emerge through healthy give and take.
2. Discussion focuses on decisions and actions. I may still want to see my view prevail, but
there’s some concession to listen to other’s viewpoints, exchange facts and opinions and
perhaps even alter my position as a result. In terms of our conversational continuum, polite
discussion is different to skillful discussion. Polite discussion is really a veiled version of
debate. It’s ‘polite’ only insofar as conflict, controversy and ‘hard-to-handle’ issues are kept
concealed under the surface. Polite discussion is actually anything but. It’s riddled with hidden
agendas, ‘corridor talk’, secret lobbying, dissembling, manipulation, factionalism and thinly
veiled competition.
3. Dialogue is designed to promote a free-flowing interchange of ideas and create an open, equal
and collaborative conversational climate. In dialogue:
y The ‘point’ of the conversation is to share perspectives and understandings;
y People talk together to find meanings and develop new ideas and concepts - feeding off
each other’s contributions;
y The purpose is to go past the understanding of individual team members - to explore issues
creatively from many points of view.

Further information
The following fact sheets provide further information on these issues:
Change management
Business communications
Effective work teams
Help groups make decisions
Improve your interviewing skills
Manage conflict
Verbal communication – how to communicate effectively

Types of verbal communication

Tone (The pitch of the voice)
Pace (the speed of the voice)
Summerising (sortening information)
Paraphrasing (changing the way info is put across to make it more understandable)



How do you define verbal communication?

It is the spoken, oral, vocal and unwritten way of communicating. It makes use of words, vocabulary, numbers and symbols and is organized in sentences.

This communication skill is not reserved for the selected few. It is an ability that each and every one should develop to improve relationships and interactions.

Everyone's mind is forever having thoughts and they are primarily in pictures and words. Words spoken affect your life as well as others. They have the power to create emotions and move people to take action. When you communicate clearly, you activate your mind and that of others and you stimulate creativity.

You create your reality with your senses, the eyes, ears and feelings and words and symbols are used to create the meanings. This is why you are encouraged to read and watch informative materials, listen to motivational audio programs and attend classes or seminars that relate to your line of work or objectives. Positive and uplifting spoken words motivate and inspire.

How to Improve Verbal Communication Skill.

Using positive words to challenge limiting beliefs.
Phrase your words clearly and positively. Your words and the explanations you give affect thoughts and determine emotions.

Questioning helps challenge beliefs. According to Michael Hall, a belief is a thought to which you have said "yes", and you have affirmed by saying, "I believe this". It takes questions worded specifically before you can fully agree.

Your customers, children or partners agreeing and saying "Yes" to your suggestions and opinions indicate that you were able to influence and change their beliefs and thoughts from your spoken or written persuasion.


Telling or narrating a story.
One of the ways to let others understand your message is by telling a story, reading a quote or telling a joke. Verbal communication through stories carries power to induce the person to relate to what you are saying or suggesting. A joke usually helps people relax more and is opened to listen to you.

The way you deliver the story can affect the thinking, emotions and behavior of the listeners. He is able to imagine the experience and will produce a response. A story narrated with eloquent can give hope to people who are in dire need for encouragement.


Asking the right questions.
Questioning yourself or others with precise words allow for correct answers. It will make a difference if you were to ask a "why" or a "how" question. The former gives you a lot of reasons, understandings and explanations while the later set your brain thinking for a solution, useful information and a strategy.

By asking questions and wording them specifically, you will invite a positive debate and interaction that will benefit all involved. You become a better listener and entice others to do the same. Unnecessary arguments are reduced when you are able to express yourself with great command of your language skills, through verbal communication.


Think and prepare before you speak.
Whether you are going to speak in public, talk to your boss, spouse or children, you have to think before you utter those words. Verbal abuse happens when you express yourself without thinking and instead allow your emotions to take over.

You have to project your thoughts first in your mind or in writing before speaking them out. This will enable you to prepare yourself with any objections that may arise. Thinking, preparing and imagining the most desirable outcome in your mind allow you to practice your presentation and getting them right.


Reduce your usage of verbal pauses.
Have you ever listened to how you speak and render your conversations? If you haven't and are unaware, request for someone to do so. How many times did you stop your sentences and added an "ah", "um" or "well"? You can also record your verbal communication and listen back to your style of speaking.

Too many of these will irritate your listeners or is perceived as uneasiness or uncertainty in what you are saying. In order to reduce the unnecessary verbal cues, listen to yourself and become aware of it. Then when you realize it coming, condition yourself to just a silent pause.


Avoid careless language.
Use your phrases with care. Talk and write in ways that allow for accurate description of your experience, thoughts or ideas. Don't expect people to assume and guess what you are trying to say.

Speak with specificity by avoiding words like always, never, every, or all. When you say to your spouse that he is always late when in fact he was late only twice, you are attracting an argument.

Parents like to compare their children by making statements like, "You are worse than your sister". What happens then? That will create resentment and a rebellious attitude.



Verbal communication skills: Improving your verbal skills
It's easy for soloists to let their verbal communication skills lapse. If you worry about what to say at a networking event and would rather email than pick up the phone, your verbal skills may be a bit rusty.
It doesn't help that we typically work in isolation. It's not as if the cat's interested in what we have to say! So how do you improve these verbal skills in the absence of the hustle of a more typical office?
As a fan of the TV show The West Wing; I’ve watched with interest and amusement the “grooming” of the character Toby Ziegler from Communications Director to White House Press Secretary. In addressing the media his assistant constantly reminds him to use the verbal communication skills of wooing a woman. To be “witty and seductive.”
In winning over our clients or the media perhaps we don’t need to go that far but is does pay to put some personality into your customer communication.
Us soloists need to ensure each meeting or contact counts. We spend so much of our time setting up appointments, meeting new clients, networking and making connections with a number of new people. We are engaged with our personal and professional PR – communicating who we are, what we do and how we make a difference. How we communicate this truly matters.
Effective verbal communication is particularly important when building relationships with clients, customers and the media. A stimulating conversation or well-told story may be the most interesting part of a meeting, presentation or media interview. Even witty small talk with a potential client can evolve into a new business deal or project. Here is a few conversation pointers and verbal communication skills to keep in mind when meeting or networking.
1. A good business introduction includes your first and last name and the name of your company.
2. Always introduce yourself to those sitting next to you at a business dinner. If possible, meet everyone at your table before you sit down. Sit next to someone you don't know rather than someone you do know.
3. When introducing your guest or another person at a function, mention both first and last names and perhaps an interesting item of information about that person.
4. Before going to an event, business or social, be prepared to discuss items of current interest including books, films, television shows, or current events.
5. You can find your next conversation starter by reading at least one daily newspaper, weekly news magazine, or watching a morning news show.
6. Take the time to get to know others first. People don't care about you and what you do until they know you care about them. Build relationships and trust first.
7. Beware of being a pushy promoter. We’re often so passionate and excited about our business or latest project that we talk too much and oversell ourselves.
8. Listen closely and think before you speak. Don't interrupt, let the other person finish their thought before you give your opinion. Learn to do 80 percent of the listening and just 20 percent of the talking.
9. Listen attentively, smile and make good eye contact.
10. Practise the five words that help create and maintain small talk conversation by forming open-ended questions.The five words are: Who, What, When, Where and Why .

How to improve verbal communication skills

To continue your research into the phrase how to improve verbal communication skills, paying a visit to the BT Better World Campaign's website could be fruitful. Make use of the link above, or you'll find a hot-linked button below to get started NOW.
At BT we're passionate about communication - a skill that's probably the most vital of all. Having the skills needed to communicate well is a vital contributor to being a good parent, student, employee and citizen. That's why we're determined to make absolutely sure that the UK's young people get the chance to become expert at speaking and listening and have the stongest possible beginning in life.
A substantial number of research projects have shown that being able to express yourself well, and comprehend equally clearly what others say to you is a key life skill. Having good interpersonal communication skills is definitely linked with physical and mental health, socially desirable behaviour, educational attainment, and at the end of the day, job prospects. It makes the site an effective way to carry out your investigation*.

But research equally suggests that the need for the development of communication skills is more vital now than it has ever been previously. Several possible reasons have been suggested; such as too much time in front of the TV and computer; the absence of proper conversation within busy modern families; the short-attention-span culture we live in today; and a scarcity of role models who young people can admire and respect. The BT Better World Campaign's site is therefore an ideal place to look further into the term how to improve verbal communication skills.
The BT Better World Campaign web site contains a wealth of material designed to enable you to get the most out of interpersonal communication. Younger visitors to the site will discover games that are designed to explain the principles of good communication in ways that are fun and rewarding. Animations and videos are designed to explain everything from how you can get the most from your friendships to how to come across well in an interview.
Teachers are catered for by support material for the teaching of the speaking and listening part of the national curriculum. You will also find a description of the financial awards that BT offers to schools. Parents are included too, with the section of the site called 'parent radio' devoted to hints and tips about tackling a few of the more demanding parts of being a parent. As well as immediately accessible online activities, the site provides access to a range of DVDs and literature which can be yours for just the cost of post and packaging.